Privacy Policy - SkyNotes Max Chrome Extension

Effective Date: January 2025 | Last Updated: January 2025

1. Information We Collect

1.1 Personal Information

When you authenticate with our Extension, we collect:

• Google Account Information: Email address, name, and profile picture (via Google OAuth)
• Contact Information: Information you provide when contacting us for support
• Account Preferences: Settings and preferences you configure within the Extension

1.2 Meeting Transcription Data

Our Extension captures and processes:

• Meeting Transcripts: Real-time speech-to-text transcription from Google Meet, Microsoft Teams, and Zoom meetings
• Speaker Information: Speaker identification and timestamps
• Meeting Metadata: Meeting duration, platform used, and session information
• AI Processing Data: Summaries, insights, and analysis generated from your transcripts

1.3 Usage and Analytics Data

We collect anonymous usage information to improve our services:

• Feature Usage: Which Extension features you use and how often
• Performance Data: Extension performance metrics and error reports
• Browser Information: Browser type, version, and operating system
• Session Data: Extension usage sessions and interaction patterns

1.4 Technical Data

• Extension Version: Version of the Extension you're using
• Device Information: Basic device and browser information
• Network Information: IP address and connection information (for API communication)

2. How We Use Your Information

2.1 Core Service Delivery

• Transcription Services: To provide real-time meeting transcription and AI-powered analysis
• Data Storage: To store your transcripts locally and optionally sync to secure cloud storage
• User Authentication: To verify your identity and maintain your account
• Feature Functionality: To enable Extension features like side panel, settings, and data management

2.2 Service Improvement

• Product Development: To improve Extension functionality and user experience
• Bug Fixes: To identify and resolve technical issues
• Performance Optimization: To enhance Extension performance and reliability
• Feature Enhancement: To develop new features based on usage patterns

2.3 Communication

• Customer Support: To respond to your inquiries and provide technical support
• Service Updates: To notify you about important changes or updates
• Security Alerts: To inform you about security-related matters

3. Data Storage and Security

3.1 Local Storage

Your meeting transcripts are primarily stored locally on your device using:

• IndexedDB: Browser-based local database for transcript storage
• Chrome Storage API: For Extension settings and preferences
• Encryption: Sensitive data is encrypted before storage

3.2 Cloud Storage (Optional)

If you choose to sync your data:

• Supabase Database: Secure cloud database for data synchronization
• Encryption: All data is encrypted in transit and at rest
• Access Control: Only you can access your synchronized data

3.3 Security Measures

• Data Encryption: All sensitive data is encrypted using industry-standard methods
• Secure Transmission: All data transmission uses HTTPS/TLS encryption
• Access Controls: Strict access controls and authentication requirements
• Regular Audits: Regular security assessments and updates

4. Data Sharing and Disclosure

4.1 Third-Party Services

We may share data with trusted third-party services:

• Google OAuth: For user authentication (email, name, profile picture)
• Cloudflare Workers: For API services and data processing
• Supabase: For optional cloud data synchronization
• AI Processing Services: For transcript analysis and summarization

4.2 Legal Requirements

We may disclose your information if required by law or to:

• Comply with legal obligations or court orders
• Protect our rights, property, or safety
• Protect the rights, property, or safety of our users
• Investigate fraud or security issues

4.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction, subject to the same privacy protections.

5. Your Rights and Choices

5.1 Data Control

• Access: You can view all your stored transcripts and data through the Extension
• Deletion: You can delete your transcripts and data at any time
• Export: You can export your transcripts in various formats
• Sync Control: You can enable or disable cloud synchronization

5.2 Privacy Settings

• Analytics Control: You can disable usage analytics and tracking
• Error Reporting: You can opt out of automatic error reporting
• Performance Tracking: You can disable performance monitoring

5.3 Account Management

• Uninstall: You can uninstall the Extension at any time
• Data Removal: Uninstalling removes all local data
• Account Deletion: You can request complete account deletion

6. Data Retention

6.1 Local Data

• Transcripts: Stored locally until you delete them or uninstall the Extension
• Settings: Retained until you change them or uninstall the Extension
• Analytics: Anonymous usage data may be retained for up to 2 years

6.2 Cloud Data

• Synchronized Data: Retained until you delete it or request account deletion
• Account Information: Retained until you delete your account

7. Children's Privacy

Our Extension is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us to have the information removed.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and that appropriate safeguards are in place to protect your information.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending you an email notification (if you have provided an email address)
• Displaying a notice in the Extension

Your continued use of the Extension after any changes constitutes acceptance of the updated Privacy Policy.

10. Compliance

This Privacy Policy complies with:

• GDPR: European Union General Data Protection Regulation
• CCPA: California Consumer Privacy Act
• Chrome Web Store Policies: Google's extension developer policies
• Industry Standards: Best practices for data protection and privacy

This privacy policy was last updated on January 2025 and is effective as of January 2025.